Event Coordinator

4 days ago

Guildford, Surrey, United Kingdom Brandgaard Recruitment Limited Full time
Event Assistant Opportunity

We are seeking a highly motivated and organized Event Assistant to join our team at Brandgaard Recruitment Limited. As an Event Assistant, you will play a crucial role in the planning and execution of events, working closely with our creative event studio to deliver exceptional experiences for our clients.

Key Responsibilities:
  • Attend client meetings and contribute to the planning process, ensuring seamless communication and coordination.
  • Assist with event administration, including returns, ordering, and maintaining office stationery stock levels.
  • Take minutes during meetings and share with the wider team, ensuring everyone is informed and up-to-date.
  • Manage ongoing supplier relationships, ensuring exceptional service and communication.
  • Liaise with suppliers to coordinate event logistics, including venue management and contractor coordination.
  • Respond to incoming event inquiries promptly and professionally, providing accurate and helpful information.
  • Travel to on-site inspections as needed, ensuring a thorough understanding of event requirements.
  • Research venues, suppliers, and contractors to ensure a dynamic and engaging supply chain.
  • Monitor the purchasing@ inbox and ensure all deliveries are running to time, maintaining a smooth and efficient workflow.
On the Day of the Event:
  • Assist with event setup (get-in), live event management, and post-event breakdown (get-out), ensuring a seamless and stress-free experience.
  • Work with event crew to load and unload event materials, maintaining a safe and efficient working environment.
  • Coordinate with outside suppliers and acts to ensure seamless integration, ensuring a high-quality event experience.
  • Liaise with the venue to manage logistics and event flow, ensuring a smooth and enjoyable experience for all attendees.
  • Work with the Event Lead to ensure the event runs smoothly and on schedule, maintaining a high level of professionalism and attention to detail.
Post Event:
  • Contribute to post-event evaluations and gather feedback for improvement, ensuring continuous growth and development.
  • Circulate post-event feedback to all relevant parties, maintaining open and transparent communication.

Requirements:

  • Previous experience in a similar events environment or a qualification in an events-based subject is highly desirable.
  • Excellent verbal and written communication skills, with the ability to build strong relationships with clients, venues, and suppliers.
  • Ability to manage multiple tasks and work under pressure, maintaining a high level of professionalism and attention to detail.
  • Flexibility to travel and work on-site as required, with a willingness to adapt to changing circumstances.

What We Offer:

  • An exciting opportunity to work in the events industry, with a dynamic and creative team.
  • The chance to be part of a collaborative and supportive work environment, with opportunities for professional growth and development.
  • A competitive salary and benefits package, with a focus on employee well-being and satisfaction.

For more information, please contact Matthew Molgaard at Brandgaard Recruitment Limited.

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