Administrative Assistant

3 weeks ago


Bedford, United Kingdom ACS Staffing Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Commercial Property team at ACS Staffing Solutions. The successful candidate will provide administrative support to our Fee Earners, enabling them to operate at maximum efficiency.

Main Responsibilities
  • Maintain Fee Earner's diary, arranging meetings and appointments
  • Deal with routine client correspondence and queries
  • Open and close files, ensuring accurate and timely completion
  • Attend to clients in person and via phone, providing exceptional client care
  • Create and maintain client records on our database, ensuring all correspondence and file notes are recorded
  • Produce client correspondence and enclosures for mailing, including client bills
  • Produce client correspondence via dictated notes
  • Submit SDLT forms to HMRC and applications to register properties with Land Registry
  • Ensure confidentiality of client and firm information at all times
  • Maintain client hard copy files, including copying, storage, and retrieval of information
  • Deal with completion funds and slips, ordering documents from the Land Registry online system
  • Search requests, monitoring returns, and ensuring payments are made
  • Assist with drafting Contract Packs, Transfer Forms, and other legal documents
  • Ensure cleared balances on accounts before closure
  • Request payments and record receipts of client monies
  • Arrange searches, reports, and other information as requested by the Fee Earner
  • Organize post and take it to the post office
  • Perform typing, photocopying, filing, making and receiving emails, and faxes
  • Work in a safe and secure manner, adhering to the Health and Safety at Work Act
Requirements
  • Previous experience working as a Legal Assistant/Secretary
  • Excellent communication skills and ability to work well with others
  • Ability to work under time constraints and prioritize workload
  • Able to handle sensitive matters discreetly
  • Good organization skills with a methodical approach
  • Self-motivated and proactive
  • Deliver excellent service to clients and colleagues


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