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Accounts Payable Specialist

2 months ago

Burgess Hill, West Sussex, United Kingdom Reed Full time
Job Summary

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team at Reed Accountancy. As an Accounts Payable Specialist, you will be responsible for providing financial support to our clients by processing invoices, managing ledgers, and ensuring accurate and timely payments.

Key Responsibilities
  • Invoice Processing: Process invoices and expense claims in multiple currencies for our clients in an accurate and timely manner.
  • Payment Processing: Post and track invoices through multiple approval stages in time for monthly payment runs using a web-based invoice approval system.
  • Ledger Management: Keep ledgers up to date to enable timely monthly payments and ensure accurate information for management accounts.
  • Supplier Management: Address supplier enquiries and reconcile supplier accounts to statements, escalating any disparities if necessary.
  • Internal Liaison: Liaise with internal departments to resolve invoice queries both in the UK and overseas.
  • Payment Allocation: Prepare and allocate payments to suppliers for both normal monthly payment runs and any necessary ad hoc payments.
  • Bank Guarantee Administration: Administer supplier bank guarantees in liaison with the CFO.
  • Credit Card Reconciliation: Reconcile and post company credit card expenditure on a monthly basis.
  • Job Invoice Review: Review job invoices against Purchase Orders to ensure compliance with milestones, rate, and other payment conditions.
  • Purchase Ledger Maintenance: Maintain purchase ledgers with rigour and resolve/report old balances and items of concern.
  • Document Management: Electronically file documents and maintain organized communication records.
  • Administrative Support: Provide general administrative support to the UK Finance Department.
Requirements
  • Technical Skills: Good knowledge of Microsoft Excel, familiarity with ledgers and accounting systems, and experience with multi-currency and overseas trading.
  • Soft Skills: Excellent attention to detail and accuracy, ability to prioritize workload effectively, and ability to work on own initiative.
Benefits
  • Early Finish: Enjoy an early finish on Fridays.
  • Pension and Life Insurance: Receive a generous pension and life insurance package.
  • Discretionary Bonus Scheme: Participate in a discretionary bonus scheme.