Buying Operations Assistant

2 months ago

Billericay, Essex, United Kingdom DCK Group Full time

About DCK Group

DCK Group is a leading global company in the design, supply, and distribution of fashion jewelry and accessories.

We are a dynamic and welcoming organization that values diversity, equality, and inclusion in every aspect of our culture.

Our company is built on a foundation of learning and development, and we are committed to providing opportunities for growth and advancement from day one.

Job Summary

We are seeking a highly organized and detail-oriented Buying Operations Assistant to join our team.

The successful candidate will provide administrative support to our Buying teams, ensuring the smooth cycle of the buying process.

Key Responsibilities

  • Manage supplier correspondence, including ticket files, labeling details, and agreed actions from the Buying team to deadlines.
  • Raise validated purchase orders from the Range Plan and send the PO sheet to the supplier.
  • Authorize amendments to POs on Mercatus and re-issue the PO sheet to the supplier as necessary.
  • Update event tracking comments weekly with agreed actions from the Buying teams and update on Mercatus.
  • Cross-reference product and order details to check packing scans, update the system, and log the most up-to-date product image in the library.
  • Monitor housekeeping reports, highlighting issues with the Buyer and making amendments to Mercatus as necessary.
  • Collate and pull information on new reactions and top 30s to share with the Buying team.
  • Add product images to Trade sheets.
  • Support facilities with managing DHL enquiries and deliveries to ensure packages are sent and received weekly.
  • Assist with sample management, including filing samples post-approval.
  • Build new data reports for Buying teams to support consistent and efficient ways of working.
  • Provide training and support to new starters and Buying teams on system capability and knowledge gaps.
  • Complete price-point data spreadsheets when requested by the Buying teams.
  • Prepare and card samples on boards for host meetings, ensuring presentation is professional.
  • Support with on-boarding new brands as required.

Requirements

  • Good working ability with relevant IT systems (Microsoft Office).
  • Competent numerical skills to contribute to negotiating and trading.
  • Strong interpersonal skills, with the ability to communicate clearly and competently, both written and verbal.
  • Strong organizational and task management skills.

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