Buying Operations Coordinator

2 months ago

Billericay, Essex, United Kingdom DCK Group Full time

About DCK Group

DCK Group is a leading global provider of fashion jewellery and accessories, renowned for its commitment to excellence and customer satisfaction.

We are a dynamic and forward-thinking organization, dedicated to fostering a culture of innovation, collaboration, and continuous learning.

Our team is comprised of talented individuals who share a passion for delivering exceptional results and making a meaningful impact.

Job Summary

We are seeking a highly skilled and motivated Buying Operations Coordinator to join our team. As a key member of our Buying Operations team, you will play a vital role in supporting the smooth cycle of the buying process.

Key Responsibilities

  • Manage supplier correspondence, including ticket files, labelling details, and agreed actions from the Buying team to deadlines.
  • Raise validated Purchase Orders from Range Plan and send the PO sheet to suppliers.
  • Authorize amendments to POs on Mercatus and re-issue PO sheets to suppliers as necessary.
  • Update event tracking comments weekly with agreed actions from the Buying teams and update on Mercatus.
  • Cross-reference product and order details to check packing scans, update the system, and log the most up-to-date product image in the library.
  • Monitor housekeeping reports, highlighting issues with Buyers and making amendments to Mercatus as necessary.
  • Collate and pull information on new reactions and top 30s to share with the Buying team, add product images to Trade sheets.
  • Support facilities with managing DHL enquiries and deliveries to ensure packages are sent and received weekly.
  • Assist with sample management, including filing of samples post approval.
  • Build new data reports for Buying teams to support consistent and efficient ways of working.
  • Provide systems expertise and training to new starters and support Buying teams with system capability and knowledge gaps.
  • Complete price-point data spreadsheets when requested by Buying teams.
  • Prepare and present samples on boards for host meetings, ensuring a professional presentation.
  • Support with on-boarding of new brands as required.

Requirements

  • Excellent working ability with relevant IT systems (Microsoft Office).
  • Competent numerical skills to contribute to negotiating and trading.
  • Strong interpersonal skills, with the ability to communicate clearly and effectively, both written and verbal.
  • Strong organizational and task management skills.

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