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Buying Operations Assistant

2 months ago

Billericay, Essex, United Kingdom DCK Group Full time
About the Role

We are seeking a highly organized and detail-oriented Buying Operations Assistant to join our team at DCK Group. As a key member of our Buying team, you will play a crucial role in ensuring the smooth operation of our buying process.

Key Responsibilities
  • Manage supplier correspondence, including ticket files, labelling details, and agreed actions from the Buying team to deadlines.
  • Raise validated POs from Range Plan and send the PO sheet to the supplier.
  • Authorize amendments to POs on Mercatus and re-issue PO sheets to suppliers as necessary.
  • Update event tracking comments weekly with agreed actions from the Buying teams and update on Mercatus.
  • Cross-reference product and order details to check packing scans, update the system, and log the most up-to-date product image in the library.
  • Monitor housekeeping reports, highlighting issues with Buyers and making amendments to Mercatus as necessary.
  • Collate and pull information on new reactions and top 30s to share with the Buying team. Add product images to Trade sheets.
  • Support facilities with managing DHL enquiries and deliveries to ensure packages are sent and received weekly.
  • Assist with sample management, including filing samples post-approval.
  • Build new data reports for the Buying teams to support consistent and efficient ways of working.
  • Provide training and support to new starters and the Buying team on system capability and knowledge gaps.
  • Complete price-point data spreadsheets when requested by the Buying teams.
  • Prepare and card samples on boards for host meetings, ensuring presentation is professional.
Requirements
  • Good working ability with relevant IT systems (Microsoft Office).
  • Competent numerical skills to contribute to negotiating and trading.
  • Strong interpersonal skills, with the ability to communicate competently and clearly, both written and verbal.
  • Strong organizational and task management skills.