Procurement Assistant

4 weeks ago


Dewsbury, Kirklees, United Kingdom UK Greetings Full time
Procurement & Supply Assistant Job Description

We are seeking a highly skilled and motivated Procurement & Supply Assistant to join our team at UK Greetings. As a key member of our procurement team, you will play a crucial role in facilitating procurement and supply processes, actively contributing to cost reduction initiatives, and managing administrative duties.

Main Responsibilities:
  • Develop effective relationships and networks with internal stakeholders and suppliers.
  • Create, maintain, and amend purchase order and contract records.
  • Interpret, evaluate, and compare procurement information using internal systems and Excel, and present findings and data as appropriate.
  • Monitor and order products, stock, equipment, and services using the appropriate procurement method.
  • Determine value for money and added value when evaluating process, and apply the most economically advantageous tender criteria when evaluating quotes and tenders.
  • Utilize internal procurement computer systems.
  • Select suppliers, products, and services for purchase and place purchase orders.
  • Undertake appraisal of ad-hoc and low-spend suppliers, including setting them up on the purchasing system.
  • Research and analyze demand, spend, trends, potential suppliers, and industries using qualitative and quantitative methods.
  • Apply considerations of responsible procurement in evaluating potential suppliers, quotes, and tenders.
  • Investigate and resolve purchase order, delivery, and invoice queries.
  • Own low-risk value and contribute to higher-risk activities, such as contracts, with support from the wider team.
  • Maintain knowledge on all open orders and their status, provide assistance as required, and report to the business on a weekly basis.
  • Consider the impact of the decision-making process when interacting with the supply chain.
  • Support with contract negotiations where required.
  • Review European Deforestation Regulations (EUDR) legislation and implementation across our business.
  • Undertake Forestry Stewardship Council (FSC) tracking and validation for all materials.
  • Ensure vendor audit compliance and maintenance of customer databases.
Requirements:
  • Excellent communication and interpersonal skills.
  • Ability to liaise with internal stakeholders and external suppliers and auditors.
  • Flexibility, hard work, and organization with excellent time management.
  • Ability to manage conflicting priorities in a fast-paced environment.
What We Offer:
  • A positive, inclusive culture where you will be supported throughout your apprenticeship and valued within your team and the wider business.
  • A 12-18 month apprenticeship leading to a level 3 qualification equivalent to A Level.
  • Opportunities for professional development and growth within the company.
  • A hybrid working pattern of office-based days and working from home.
  • Free onsite parking at Head Office sites.
  • Employee Benefits Platform.
  • Employee Referral Scheme.
  • Colleague Discount Shop.
  • Auto-Enrollment Pension Scheme.
  • Leadership development opportunities, Levels 3, 5, and 7.
  • Online Doctor and Employee Assistance Programme (EAP).
  • Employee Recognition scheme.

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