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Office Coordinator

2 months ago

Horley, Surrey, United Kingdom Recruit Select Full time

Job Summary:

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Recruit Select. As an Office Coordinator, you will play a crucial role in the daily operations of our transport service, ensuring seamless coordination and compliance with regulatory standards.

Key Responsibilities:

  • Scheduling and Coordination:
    • Organize and manage daily schedules for drivers and routes, ensuring timely and efficient transportation services.
    • Communicate with schools, parents, and drivers to confirm pick-up and drop-off times, maintaining accurate records and resolving any issues that may arise.
    • Adjust schedules as needed in response to changes or emergencies, demonstrating flexibility and problem-solving skills.
  • Compliance Management:
    • Ensure all drivers have up-to-date certifications and background checks, maintaining a safe and compliant work environment.
    • Maintain accurate records of vehicle maintenance, insurance, and inspections, adhering to regulatory requirements.
    • Monitor compliance with all relevant regulations and policies, identifying areas for improvement and implementing corrective actions.
  • Administrative Duties:
    • Provide exceptional customer service, responding promptly and professionally to phone calls, emails, and other inquiries.
    • Maintain organized and up-to-date files and records, ensuring easy access to critical information.
    • Prepare and distribute daily, weekly, and monthly reports as required, analyzing data and providing insights to inform business decisions.

Requirements:

  • High school diploma or equivalent required; degree in business administration or related field preferred.
  • Minimum 2 years of experience in office administration, transportation, or a related field.
  • Excellent organizational, communication, and problem-solving skills.
  • Ability to work in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously.
  • Proficiency in Microsoft Office and other software applications.

What We Offer:

  • A competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.