International Laboratory Support Specialist
3 weeks ago
About the Role
The Animal and Plant Health Agency (APHA) is seeking a highly skilled and organized individual to join our Virology Department as an International Laboratory Support Specialist. This role will provide administrative support to the International Reference Laboratory (IRL) for Avian Influenza, Newcastle Disease, and Swine Influenza.
Main Responsibilities
- Support the Director and the IRL team with diary management, travel assistance, output management, and arranging international shipments.
- Provide administrative support to the Virology Head of Department, including diary management, arranging travel, and external meetings.
- Minute taking, formatting, and proof-reading documents, reports, and correspondence.
- Monitor scientific and delivery progress of projects and assist with project/contract documentation.
- Administrative support to the IRL, including annual reports, managing the IRL inbox, and directing enquiries to appropriate staff.
- Monitoring of the IRL finances and preparation of monthly summary reports.
- Manage IRL material transfer agreements and confidentiality agreements, including liaison with third parties.
- Events planning support for large-scale international events.
- Administrative support to the Virology department, including managing the Virology SPOL site and monitoring the Virology mailbox.
Person Specification
- IT literate, particularly with Microsoft office packages, SharePoint online, and Teams.
- Experience with minute taking for meetings.
- Excellent written communication and interpersonal skills.
- Accuracy and efficiency when inputting data and collating/filing paperwork.
- Ability to handle financial data.
- Handling official permits and licensure.
- Ability to work with staff at all grades, including senior managers.
- Flexibility to respond positively to change.
- Ability to work under pressure, meeting tight deadlines.
- Awareness of responsibilities in terms of handling and protecting information.
Qualifications
A degree or equivalent experience.
Working Arrangements
Staff will be required to work rostered on-call duties, weekends, Bank Holidays, and occasional evenings. Out-of-hours work may be required in the event of a disease incident.
The successful candidate will be expected to have any necessary vaccinations and comply with health surveillance protocols. This will be arranged by the Health Team, Weybridge.
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