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Proposal Coordinator and Recruiter

2 months ago

London, Greater London, United Kingdom Zinc Network Full time
About the Role

Zinc Network is seeking a highly organized and detail-oriented Junior Proposal Coordinator and Recruiter to support our proposal development process and recruitment efforts for UK and US-funded development and security projects.

This is a crucial role that requires strong analytical thinking, clear and compelling written work, and the ability to work in a fast-paced environment.

Key Responsibilities
  • Proposal Coordination (60%):
    • Assist in the preparation and submission of concept notes and proposals to clients, including FCDO, USAID, and DOS.
    • Coordinate with Zinc strategists, costing analysts, and program managers to gather information and inputs for concept notes and proposals.
    • Maintain concept note and proposal calendars and track deadlines.
    • Format and edit proposal documents according to client guidelines.
    • Manage proposal-related files and ensure proper documentation.
    • Support the creation of visual aids, charts, and graphs for concept notes and proposals.
    • Coordinate with partners and subcontractors for concept note and proposal inputs.
    • Assist in quality control and compliance checks of concept note and proposal documents.
  • Recruitment (30%):
    • Source and screen potential candidates for project positions.
    • Maintain a database of qualified consultants and experts.
    • Coordinate with proposal teams to define job requirements for project positions.
    • Draft job descriptions and post job advertisements.
    • Conduct initial interviews and assessments of candidates.
    • Manage communication with candidates throughout the recruitment process.
    • Assist in the preparation of consultant contracts and agreements.
    • Support the onboarding process for new hires and consultants.
  • General Support (10%):
    • Assist in the development and maintenance of proposal and recruitment-related templates and tools.
    • Support knowledge management initiatives related to concept notes, proposals, and recruitment.
    • Contribute to the improvement of proposal development and recruitment processes.
    • Provide administrative support to the Business Development and HR teams as needed.