Accounts Payable Assistant

1 month ago


London, Greater London, United Kingdom Fred Perry Full time
Job Title: Accounts Payable Assistant

We are seeking a highly organized and detail-oriented Accounts Payable Assistant to join our Finance team at Fred Perry. As a key member of our team, you will be responsible for managing high volumes of invoices and supplier correspondence with precision and efficiency.

Key Responsibilities:

  • Process supplier invoices and credit notes using AS400
  • Invoice matching to the AS400 for all stocks receipted (GRNs)
  • Nominal coding, matching and batching of invoices from different currencies to the AS400
  • Ensure all foreign VAT figures are posted correctly and provide backup to the Accounts assistant to reclaim
  • Update trackers with invoices for managers approval weekly
  • Process weekly payment runs / create payment lists and run payments through BACS, CHAPS, cheques or transfer as required
  • Filing of invoices and statements in a timely manner
  • Establish a clear line of communication with PL Supervisor regarding PL accounts' reviews and follow up on course of action arising from the communication
  • Supplier statement reconciliations
  • Reconcile supplier accounts
  • Regular supplier liaison via email and telephone resolving queries
  • Ensure all invoices are processed by month end deadlines
  • Accruals Listing. Chase invoices If not received for the prior month.
  • Liaise with the Supply Chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock receipted on system
  • Deal with queries such as supplier invoices, statements, credits / rebates, unit stock prices and shortages.
  • Request credit notes and raise internal debit notes
  • Set up new supplier accounts and maintain existing accounts details within the purchase ledger
  • Ad hoc duties as required

Requirements:

  • Previous experience working within purchase ledger essential
  • Good interpersonal and communication skills
  • Reliable, self-disciplined, speed and accuracy essential
  • Excellent attention to detail
  • Ability to build up relationships internally and externally
  • Team player
  • Ability to prioritize workload and work to deadlines
  • Good aptitude for IT – V Look Ups and Pivot Tables would be an advantage
  • Experience working in a multicurrency environment would be helpful but not essential
  • Experience in analyzing information would be helpful

Benefits:

  • Annual performance-related bonus
  • Competitive salary, reviewed every year
  • Generous staff discount and regular sample sales
  • Generous pension scheme with 8.5% company contribution
  • Option to buy an extra 5 days holiday annually
  • Enhanced maternity and paternity packages
  • Life insurance
  • Private healthcare
  • Cycle to work scheme
  • Early finish Fridays
  • Season ticket loan
  • 25 days annual leave plus Bank Holidays
  • Annual Birthday vouchers
  • Regular opportunities to attend gigs / events

We actively welcome applications from people of all different backgrounds. Your CV will be submitted to hiring managers with all personal details hidden to ensure anonymity.



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