Project Coordinator

15 hours ago


Crawley, West Sussex, United Kingdom Sureserve Group Full time
Job Description

Project Coordinator

About the Role:

We are seeking a skilled Project Coordinator to join our team at Sureserve Group. As a Project Coordinator, you will be responsible for ensuring all aspects of work are confirmed and processed compliantly, through to financial completion with all required documents stored and delivered to the client.

Duties and Responsibilities:

  • Assist with the programming of works with contractors
  • Carry out daily duties with a professional approach, prioritizing customer service
  • Facilitate client queries, recognizing opportunities to prioritize relationships/tasks
  • Obtain necessary information from suppliers and clients
  • Raise orders received from clients to track and monitor works
  • Issue purchase orders to the supply chain and monitor through to delivery
  • Liaise with clients on projects in progress
  • Liaise with approved supply chain on works coordination
  • Ensure all works costs and materials used are recorded on systems
  • Liaise with clients to obtain approval to invoice completed works
  • Process & approve invoices for suppliers in NAV and customer portals
  • Approve passive sub-contract invoices in NAV
  • Manage enquiries and quotes using CRM database
  • Carry out works progress reviews to ensure all documentation is in place
  • Monitor monthly financial forecast, reporting updates to PMs weekly
  • Monitor and process outstanding work in the systems to allow accurate reports

Skills and Qualifications:

  • Prior experience in administration within a fast-paced environment an advantage
  • Excellent communication skills, written/oral, in person/phone
  • Good understanding and proven experience of Microsoft packages including Outlook, Word, Excel and PowerPoint, SharePoint
  • Excellent customer service skills & attitude
  • Sales order processing and invoicing
  • Monthly forecast and reporting process
  • Ability to work to deadlines and manage workload
  • Ability to analyze large volumes of data and provide monthly
  • Ability to discuss financial information with a non-finance audience
  • Able to build effective relationships with clients and account managers

Benefits:

  • Salary £25,000 - £27,500 per annum (dependent on location)
  • 37.5 hours per week
  • 25 days holiday (plus 8 statutory holidays)
  • An extra day off on your Birthday
  • Hybrid working
  • Career progression opportunities
  • Ongoing mentoring and career/performance coaching
  • Commitment to training and development
  • Structured induction/training program
  • Employee Assistance Program
  • Bike 2 Work & Employee savings schemes

Estimated salary range: £25,000-£30,000 per annum.


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