Executive Office Team Assistant
6 days ago
ABBA Voyage is a unique concert experience that combines cutting-edge technology, spectacular lighting, and timeless music.
As the Executive Team & Office Assistant, you will play a vital role in ensuring the smooth operation of our central office while providing administrative support to the Executive team.
You will be responsible for maintaining the day-to-day office systems, supporting the operations and administrative needs of the company Executives, and overseeing the management and ordering of office supplies and equipment within budget.
This newly created role is ideal for someone eager to enhance their administrative skills and knowledge of business best practices, operational support, technology, tools, and platforms.
Key Responsibilities:
- Maintain the central office, ensuring spaces are kept tidy and adhere to health and safety and fire regulations.
- Manage facilities maintenance requests for the central office and escalate issues accordingly.
- Provide administrative support to the Executive team with scheduling, room bookings, travel bookings, research, expenses, and recurring data entry tasks.
- Complete data entry projects, inputting and updating information on Excel.
- Contribute to the logistics and execution of ad hoc office projects.
- Participate in the social committee to organize company events and activities.
- Work with the Business Operations & Executive Assistant to develop the working relationship with our IT provider and related projects.
- Organize troubleshooting to ensure that all office and IT equipment runs seamlessly.
- Support the business operations processes, ensuring company guides and documentation are kept up to date.
Requirements:
- Prior experience as an Office Assistant/Office Manager or a Personal/Administrative Assistant.
- Proficiency in administrative and data entry tasks.
- Proficient in the use of Microsoft Word, Excel, and Outlook.
- Flexible approach with the ability to use own initiative.
What We Offer:
- Competitive salary and bonus scheme.
- ~6% matching pension contributions.
- ~10 complimentary tickets to the show every year, and discount tickets and Oceanbird Lounge access.
- Health Care Cash Plan, EAP, and retail discounts.
We strive to be a business where difference is valued and everyone can thrive in a culture of equality, inclusion, and belonging. We are committed to equal employment opportunities regardless of race, religion, or belief, ethnic or national origin, disability, age, citizenship, marital, domestic, or civil partnership status, sexual orientation, gender identity, or any other basis as protected by applicable law. If you have a disability or additional needs that require accommodation, please do not hesitate to let us know at the point of application.
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