Administrative Assistant

2 weeks ago

London, Greater London, United Kingdom Gray & Associates Recruitment Services Full time
Job Title: Part Time PA

Gray & Associates Recruitment Services is seeking a highly skilled and experienced Part Time PA to join our team. As a key member of our secretariat, you will provide administrative support to our Director and team, ensuring the smooth operation of our office.

Main Responsibilities:
  • Provide exceptional administrative support to the Director and team, including drafting communications, minute taking, and coordinating meetings.
  • Manage the preparation and distribution of papers for meetings, as well as maintaining the secretariat calendar and diaries of Senior Staff.
  • Assist with event coordination, including working with external stakeholders to ensure successful event delivery.
  • Process forms, expense claims, and purchase orders, as well as provide day-to-day financial support to the Finance Manager.
  • Proactively monitor and manage office supplies, handle incoming and outgoing post, and book couriers as needed.
  • Act as the first point of contact for visitors and provide daily assistance to team members with office tasks.
Requirements:
  • Proven experience of providing effective PA and Admin support in a complex organisation.
  • Highly professional and effective communication skills, both verbal and written, with exceptional attention to detail.
  • Ability to work to tight deadlines, prioritise duties, and be available to work closely with the team.
  • Experience of minute taking, event coordination, and financial administration.
  • Ability to plan, prioritise, and organise work to achieve objectives on time.
What We Offer:

Gray & Associates Recruitment Services is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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