Administrative Professional

3 weeks ago


Telford, Telford and Wrekin, United Kingdom Adfield Group Full time
Job Summary

An exciting opportunity has arisen for an experienced Office Administrator to join our team at Adfield Group.

We are seeking a highly motivated and organised individual to provide administrative support and contribute to the smooth operation of our office.

This is a part-time position, offering flexible hours (26-32 hours per week), and we encourage applications from candidates who can start as soon as possible.

Responsibilities
  • Financial Administration
    • Prepare and complete monthly invoicing processes, including collecting hours from staff, chasing receipts, and matching them to credit card bills.
    • Compile supplier invoices and send out client invoices.
  • Office Support
    • Update internal files and spreadsheets regularly.
    • Open and manage incoming post, arrange outgoing post, and organise couriers for parcels.
  • Procurement and Booking
    • Manage the sourcing and procurement of various items, including hotel rooms, event venues, corporate gifts, stationery, toner cartridges, and Royal Mail stock.
    • Negotiate to secure the best rates and payment terms for these services.
    • Provide quotations to clients when requested by Directors or the Management team.
  • Client and Visitor Support
    • Welcome visitors to the office and provide refreshments, as well as organising lunches when necessary.
  • Additional Tasks
    • Fulfil client envelope orders and manage mail merges for mailers.
    • Maintain the Adfield Leave Chart and update the company phone list.
    • Organise staff collections and birthday cards.
    • Answer the office phone and assist with general office duties.
    Requirements
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Understanding of SAGE 50 Accounts would be an advantage.
    • Excellent organisational skills and attention to detail.
    • Strong communication, negotiation, and relationship-building skills.
    • Adaptability, problem-solving skills, and the ability to work on initiative.
    • The ability to "make things happen."
    • Reliable, discreet, and able to handle confidential information.


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