Facilities Coordinator

2 weeks ago

Surrey, United Kingdom EMCOR UK Full time
Job Title: Facilities Coordinator

EMCOR UK is seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities, including the management of soft services, administrative support, and maintenance of facilities.

Key Responsibilities:
  • Manage the service deliverables for all soft services to promote an ethos of teamwork and to instil a culture of continuous improvement across 2 key locations.
  • Provide administrative support to ensure that our workflow is delivered effectively and efficiently.
  • Proactive management of helpdesk tasks and ensuring SLA achievement.
  • Adherence to all EHS and client processes in a multi-use environment.
  • Responsible for the day to day management of all soft services.
  • Overseeing & covering reception duties when required.
  • Carry out administrative duties for facilities which include KPI Auditing, collating records of quotations and formulating minutes of meetings.
  • Assist the FM to ensure all finance processes are followed and records kept up to date with regards to extra works quotations and budget management.
  • Ensuring all soft services & M&E log book processes and procedures are achieved.
  • Support the M&E Supervisor with ensuring the CAFM System and Asset Management database is kept up to date and regularly review.
  • Maintain and control stock levels of PPE, Office Stationery/Equipment.
  • All aspects of administration requirements for the FM team.
Requirements:
  • Full driving license
  • Strong command of written and spoken English
  • Knowledge of key operational procedures, e.g. supplier control, procurement, Health & Safety (IOSH Managing Safely & SIA license preferred but not essential as training will be provided)
  • Line management/supervision of personnel
  • Well organised with the ability to prioritise workloads
  • Previous experience in a front facing customer service skills
  • Sound administrative experience
  • Excellent IT skills including all Office 365 software
  • Willingness to travel for work as and when required
About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to create a better world at work. Using our unique insight platform, One Data World, we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

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