Group Event Coordinator

1 week ago

London, Greater London, United Kingdom An Epic Adventure Full time

At An Epic Adventure, we're seeking a skilled Group Event Coordinator to join our team. As a key member of our events team, you'll be responsible for planning and executing unforgettable group events and experiences.

Key Responsibilities:

  • Work closely with clients to understand their vision and goals for group events.
  • Manage all logistics for group bookings, including accommodation, transportation, excursions, and event planning.
  • Serve as the main point of contact for clients and attendees, ensuring a seamless experience from initial consultation to the event's completion.
  • Coordinate with vendors, hotels, transportation services, and event planners to ensure all elements align with client expectations.
  • Handle any changes, cancellations, or challenges that arise, while keeping the group travel event on track.
  • Provide customized recommendations for destinations, venues, and activities tailored to each group's unique needs.
  • Track budgets, contracts, and payments to ensure events are executed within budget and timelines.
  • Maintain excellent communication and relationships with clients, delivering world-class customer service at every step.

Qualifications:

  • Exceptional organizational skills and ability to juggle multiple bookings and timelines simultaneously.
  • Strong interpersonal and communication skills, with an emphasis on client service.
  • Experience in managing group bookings for events such as weddings, conferences, and large-scale itineraries.
  • Ability to problem-solve under pressure and maintain professionalism in high-stress situations.
  • Proficiency in CRM systems and event management software.
  • 18 or over and authorized to work in the US, UK, or Australia.

Benefits:

  • Flexible, remote working environment.
  • Perks and discounts for personal use.
  • Opportunity to plan and experience group adventures to unique destinations.
  • Professional development and access to exclusive industry resources.
  • Training provided.

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