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Academic Office Manager

2 months ago

Basingstoke, Hampshire, United Kingdom Reed Full time
Office Manager Job Description

We are seeking an experienced Office Manager to join our team at Reed. As an Office Manager, you will be responsible for supervising office support staff, managing office operations, processing orders, and handling some financial tasks.

Key Responsibilities:
  • Supervise and manage office support staff and temporary office staff.
  • Ensure the office is manned, telephone calls are answered, and messages are relayed promptly during office hours.
  • Coordinate maintenance and service for security, fire systems, non-production electrics, and waste management across the site.
  • Handle office administration, including answering phone calls, taking messages, and meeting visitors.
  • Manage site cleaning and liaise with the cleaning contractor.
  • Arrange the supply of computer/office/kitchen equipment and furniture as required.
  • Responsible for timely and cost-effective ordering of office supplies, stationery, kitchen, and cleaning supplies.
  • Process and fulfill orders from the Duty Paid store, manage courier services, and resolve delivery issues.
Requirements:
  • Previous experience in an office-based role, ideally as an Office Manager.
  • Computer literacy, with English and Maths GCSE at grade 'C' or above.
  • Knowledge of financial principles, including preparing invoices and purchase orders.
  • Excellent attention to detail and note-taking skills.
  • First Aid certification and forklift license are advantageous.
  • Experience and awareness of Health & Safety and Fire risk management are beneficial.
Benefits:
  • Competitive salary with annual bonuses.
  • Generous holiday allowance of 25 days.
  • Wine allowance and discount on wine purchases.
  • Opportunity to work with a leading sparkling wine producer.