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Executive Support Specialist

2 months ago

Cardiff, Cardiff, United Kingdom Brook Street NMR Full time

Job Summary:

We are seeking a highly organized and experienced Executive Support Specialist to join our team at Brook Street NMR. As an Executive Assistant to a Director, you will play a crucial role in supporting the Executive Management Team.

Key Responsibilities:

  • Diary Management: Efficiently manage the Director's schedule across multiple locations, ensuring seamless coordination and minimal disruptions.
  • Minute Taking: Accurately record minutes during meetings and distribute them to relevant parties, maintaining confidentiality and attention to detail.
  • Report Preparation: Prepare monthly and quarterly reports, highlighting key discussions and actions, and presenting findings in a clear and concise manner.
  • GDPR Compliance: Ensure all activities adhere to GDPR regulations, maintaining the highest standards of data protection and confidentiality.
  • Stakeholder Liaison: Communicate effectively with various stakeholders, managing high-volume inbox with professionalism and efficiency, and providing exceptional customer service.

Requirements:

  • Must be a confident minute taker with excellent note-taking skills.
  • Proven experience in diary management, with a strong understanding of calendar coordination and scheduling.
  • Strong understanding of GDPR compliance, with the ability to maintain confidentiality and handle sensitive information.
  • Ability to work independently at a Board level, supporting an Executive Director, and providing exceptional administrative support.
  • Excellent organizational skills, attention to detail, and ability to prioritize tasks effectively.

About Brook Street NMR:

Brook Street NMR is a leading provider of recruitment services, dedicated to delivering exceptional results for our clients and candidates. We offer a dynamic and supportive work environment, with opportunities for growth and development.