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Procurement Specialist

2 months ago

Belfast, United Kingdom VANRATH Full time
Job Title: Contract and Data Management Officer

VANRATH is delighted to be assisting our client, a large Public Sector Organisation, with the recruitment of several Category Officers to join their team based in Armagh.

Job Summary

We are seeking a highly skilled Contract and Data Management Officer to join our client's team. The successful candidate will be responsible for providing best practice procurement and contract management services within a category area or managing a specialist area of work within Procurement Services.

Key Responsibilities
  • Assist the Category Manager in the provision of best practice procurement and contract management services within a category area or manage a specialist area of work within Procurement Services.
  • Manage the end-to-end procurement process to deliver value for money solutions for the business's clients.
  • Organise and manage a team of category assistants providing a best practice procurement and contract management service within a category area or manage a specialist area of work within Procurement Services.
  • Undertake research and investigation, analysis of results, and devising recommendations. The post will involve review of existing practices and identification of new solutions to operational problems, including analytics of data.
  • Strategic Procurement
  • Contract Management
  • Supervision of Staff
  • Provide advice and guidance to clients on procurement and procurement-related matters.
  • Develop commercial tender and contract documentation in line with public procurement policy and best practice.
  • Implement and manage procurements to deliver Value for Money solutions within the public procurement policy, legal, and accountability frameworks.
  • Develop and implement the most efficient and effective Procure to Pay system for each contract.
  • Develop procurement strategies that integrate policies in response to sustainability and continuous improvement.
  • To be responsible for the delivery of procurement services in a specific category, including tender initiation, evaluation, award, and contract management.
  • Implement and carry out compliance checks on Procurement Service Quality Management System and ensure compliance for a particular procurement category.
  • Interpret, clarify, assess, and make recommendations on any issues arising out of tenders and ensure that all parties have a clear understanding of any resulting contract.
  • Prepare letters of award, intention to award, and regret letters and quality assure letters prepared by Category Assistants.
  • Participate in and contribute to continuously improving performance and designing new solutions.
  • Be responsible for managing the design and production of contract documents schedules for customers, providing complete information on all contract terms and conditions.
  • Contribute to the Business Plan setting, reviewing, and/or identifying performance measures and targets for the effective and efficient delivery of service.
  • Collate, analyse, and interpret spend information from numerous sources to identify efficiencies, procurement, and contract improvements.

The ideal candidate will have one year's demonstrable experience in supervision and management of staff in a procurement, administration, or finance function. Demonstrable experience in the use of Information Technology systems, including Microsoft Office Suite, and management information systems is also required.