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Part Time Office Coordinator

2 months ago

Hemel Hempstead, Hertfordshire, United Kingdom Hales Group Limited Full time
Job Title: Part-Time Office Administrator

Location: Hemel Hempstead (Industrial area)

Salary: £25,000 - £30,000 pro rata (DOE)

Hours: 20-25 hours per week (flexible schedule)

Benefits:

  • 25 days holiday plus bank holidays (pro rata)
  • Extra day off for your birthday (pro rata)
  • Potential for progression within the business

Potential for Growth: This part-time role offers the potential to transition into a full-time position in the future, with opportunities for career progression, including the possibility of stepping into an Office Manager role.

Job Description:

Key Responsibilities:

  • Act as the receptionist, greeting visitors and managing deliveries.
  • Provide telephone and customer service support by handling enquiries, messages, and logging customer call notes into the CRM.
  • Oversee office supplies, including stationery, consumables, and packaging.
  • Conduct scheduled maintenance checks and inform management of any required actions.
  • Maintain and update log sheets for sales invoices.
  • Input sales invoices into the CRM, ensuring accurate customer details.
  • Maintain up-to-date customer accounts (Payable) contacts in SuperOffice.
  • Create aged debt reports and inform management of overdue accounts.
  • Follow up on overdue invoices and prepare/distribute statements.
  • Organise and file purchase invoices, logging them into the CRM.
  • Compile aged creditor reports for management review.
  • Log expenses into the CRM and file them appropriately.
  • Act as the designated First Aider.
  • Manage utility suppliers (Gas, Electric, Water) and submit meter readings as needed.

Requirements:

  • Previous experience in an administrative role is preferred.
  • Familiarity with office software and CRM systems.
  • Strong organisational and multitasking abilities.
  • Excellent communication and customer service skills.
  • Ability to work independently and collaboratively as part of a team.
  • Basic understanding of health and safety regulations.

This part-time role offers flexibility, making it ideal for those seeking a balanced work schedule while contributing to a busy office environment.