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Event Production Coordinator

2 months ago

Haddenham, Buckinghamshire, United Kingdom Kairos Recruitment Full time
Job Title: Event Production Manager

Job Reference: Not Applicable

We are seeking an experienced Event Production Manager to join our team at Kairos Recruitment. The successful candidate will be responsible for overseeing all aspects of the production process, both in the workshop and with external suppliers.

Key Responsibilities:
  • Organize and manage complex programs of works and install schedules
  • Project accounting, including budget control and reporting
  • Produce quotes, respond to tenders, and negotiate prices to ensure value for money
  • Purchase equipment and materials as agreed with the Managing Director
  • Liaise with the workshop, suppliers, project, and senior management team to deliver projects
  • Site management and coordination of suppliers, freelancers, sub-contractors, event staff, and colleagues
  • Develop and maintain sub-contractor and supplier relationships
  • Nurture, retain, and grow our workforce pool
  • Recruit, train, and line manage staff and sub-contractors
  • Source, select, and order bespoke materials and manage stocks
  • Prepare H&S documentation
  • Manage and mitigate risks, including completion of risk assessments and method statements (RAMS)
  • Produce job briefs and site packs for sub-contractors and colleagues
  • Attend site meetings and installs as needed
  • Reporting, including maintenance of statistical data, KPIs, project management tools, procedures, databases, documents, processes, templates, and databases
  • Carry out surveys and present measurements and details using specialist software
Person Specification:
  • Ability to manage multiple projects, clients, and sites simultaneously
  • Gravitas to manage on-site teams, suppliers, and clients
  • Ability to foresee potential issues and solve problems on a daily basis
  • Bespoke production experience, including Windows, pop-ups, events, and exhibitions
  • Experience in on-site health and safety and risk assessments
  • Excellent communication and negotiation skills
  • Excellent interpersonal skills in relation to managing sub-contractors and multiple, global clients
  • IT skills and understanding of technical plans and drawings
  • Proactive and positive outlook and attitude
  • Ability to multitask and work under pressure in a fast-paced environment
  • Previous experience in a similar role and within the same field
  • Organizational skills
  • Ability to work with people at different levels of seniority from various organizations
  • Good level of Maths and English
  • Ability to define and follow procedures and policies
  • Keen to learn and develop