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Clinical Equipment Coordinator

1 month ago


Southampton, Southampton, United Kingdom South Central Ambulance Service NHS Full time
Job Overview

We are seeking a highly organized and detail-oriented Clinical Equipment Coordinator to join our Operations Support Services team at South Central Ambulance Service NHS. As a key member of our team, you will play a crucial role in ensuring the smooth operation of our clinical equipment and logistics.

Main Responsibilities
  1. Work independently to coordinate the maintenance and repair of clinical equipment, ensuring timely completion of tasks and adherence to Trust policies and procedures.
  2. Assist the Operations Support Services team with investigations and enquiries, providing timely and accurate responses to stakeholders.
  3. Contribute to the development and review of policies and procedures related to clinical equipment and logistics, working closely with the Logistics & Distribution Manager.
  4. Provide administrative support to the Operations Support Services team, responding to emails and phone calls, and maintaining accurate records and databases.
  5. Support the maintenance of a clear strategy for the replacement of clinical devices, ensuring compliance with Trust policies and MHRA guidelines.
  6. Monitor and oversee the diary of the Clinical Equipment Manager, Logistics and Distribution Manager, and Support Services Manager, scheduling appointments and meetings as necessary.
  7. Liaise with the SCAS publications team to produce and distribute current affairs material, including Hot News items and staff interest stories.
  8. Maintain accurate records of clinical equipment, including availability, repair, and service history, ensuring compliance with Trust policies and procedures.
  9. Contribute to the maintenance of good corporate governance arrangements, including risk management, by informing the Clinical Equipment Manager of any potential or actual risks or breaches of compliance.
  10. Support the Clinical Equipment Manager in investigating all options for maintenance, ensuring optimum usage of equipment in a safe condition, meeting legal and MHRA requirements, and Trust budgets.
  11. Support the Clinical Equipment Manager in ensuring that the Trust's clinical device assets are maintained as per the recommended PPM and that the assets' serviceability and value are maintained in line with Trust Financial Policies and the Trust's Medical Devices and Lifecycle Policy.
  12. Ensure all documentation related to breakdowns and incidents of assets are generated, processed, and progressed according to Trust policy and in a timely and effective manner.
  13. Ensure the Health and Safety regulations are complied with and that safe procedures and practices are followed at all times for all staff and visitors.
  14. Attend any relevant training relating to the work of the department in accordance with Trust policy, including all online statutory and mandatory annual update training.
  15. Participate in the Trust's annual Individual Performance Review and Development and KSF programmes.
  16. Support all designated staff from the department and assist with the deployment of appropriate assets in the event of a Major Incident.
Person SpecificationQualifications
  • 3 GCSE grade A-C including English Language or equivalent
Desirable Criteria
  • Previous knowledge and understanding of medical devices within the pre-hospital environment
Knowledge and Experience
  • Office / administration experience
  • Customer service experience
  • Excellent written and verbal communication, organisational and planning skills
  • Minute taking
  • Advanced knowledge of windows package
  • Experience of supplies / devices management, distribution and stock control