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Executive Assistant to the President for Europe

1 month ago

Birmingham, Birmingham, United Kingdom Claire's Full time

As the Executive Assistant to the President for Europe, you will be responsible for providing exceptional administrative support to the President, ensuring a seamless and efficient experience. This role requires a resourceful and dutiful individual who can proactively plan and coordinate complex tasks, ensuring the President's time is utilized effectively.

This role can be offered on a hybrid basis, working 3 days a week from our European HQ in Erdington. As part of this role, you will be responsible for partnering with the President to develop and maintain an in-depth understanding of their activities and proactively plan the associated resources and support required.

Key Responsibilities:

  • Coordinate complex diary management and scheduling, ensuring necessary actions and resources are in place as needed.
  • Book travel and accommodation requests for the President and occasionally for other team members.
  • Produce and print documents and presentations for the President, including prioritizing legal documents that require their signature.
  • Liaise with strategic partners to facilitate meetings and business actions and updates.
  • Provide exemplary support to the EU Leadership Team, including the administration and organization of the EULT weekly meeting and action tracking.
  • Minute take in various meetings and track actions.
  • Process expenses.
  • Identify opportunities for creating efficiencies within internal processes.
  • Perform ad-hoc duties as required by the President.

Requirements:

  • Experience as an EA to a CEO/senior leader.
  • Able to build relationships with colleagues and contacts at all levels.
  • Advanced Excel and analytical skills, with excellent attention to detail.
  • Resourceful with excellent judgement and decision-making skills.
  • Pro-active, communicative and able to manage work priorities effectively.

Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require.