Executive Assistant to Partners
3 days ago
At William James Recruitment, we're seeking a highly skilled Legal Personal Assistant to join our Corporate team. This exciting opportunity offers the chance to work with a dynamic and fast-paced organization, contributing to innovative projects and delivering exceptional client service.
The Role
We're looking for an experienced professional to provide high-quality support to partners and fee earners. As a Legal PA, you will play a pivotal role in organizing meetings, planning events, and compiling client reports. You will also be responsible for matter management processes, conflict checks, and comprehensive file management.
Key Responsibilities
- Work closely with finance teams to enhance fee earners' financial performance, driving client billing, reporting, matter balances, and working capital management.
- Partner with the Business Development team to coordinate events, manage CRM administration, and craft compelling CVs for fee earners.
- Organize key meetings, plan impactful events, and compile insightful client reports.
- Take charge of matter management processes, ensuring timely preparation of engagement letters and seamless liaison with the Business Acceptance Unit.
- Conduct thorough conflict checks and Client Due Diligence processes, ensuring meticulous completion of the Client Matter Inception process.
- Oversee comprehensive file management processes, including identifying matters for closure, ensuring timely bill payments, and managing work in progress.
- Provide comprehensive diary management, including planning, travel arrangements, and identifying meeting conflicts.
Requirements
- A minimum of three years' experience in a comparable environment at an appropriate level.
- Exceptional verbal and written communication skills, with a keen eye for grammar and punctuation.
- Flexibility and adaptability to meet client needs.
- High proficiency in Microsoft Office suite.
- A track record of delivering outstanding client service.
- Detail-oriented mindset with experience in a fast-paced office environment.
- Strong ability to collaborate as part of a team while also thriving independently.
What We Offer
- Up to £34,000 per annum, depending on experience.
- 26 days annual leave plus bank holidays - option to buy/sell 5 additional days.
- Incentive birthday day off.
- Private health & dental care.
- Season ticket loans.
- Perk box discounts - High-street & gym.
- Generous pension scheme.
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