Executive Assistant to Partners

3 days ago


Glasgow, Glasgow City, United Kingdom William James Recruitment Full time
Job Overview
At William James Recruitment, we're seeking a highly skilled Legal Personal Assistant to join our Corporate team. This exciting opportunity offers the chance to work with a dynamic and fast-paced organization, contributing to innovative projects and delivering exceptional client service.

The Role
We're looking for an experienced professional to provide high-quality support to partners and fee earners. As a Legal PA, you will play a pivotal role in organizing meetings, planning events, and compiling client reports. You will also be responsible for matter management processes, conflict checks, and comprehensive file management.

Key Responsibilities
  • Work closely with finance teams to enhance fee earners' financial performance, driving client billing, reporting, matter balances, and working capital management.
  • Partner with the Business Development team to coordinate events, manage CRM administration, and craft compelling CVs for fee earners.
  • Organize key meetings, plan impactful events, and compile insightful client reports.
  • Take charge of matter management processes, ensuring timely preparation of engagement letters and seamless liaison with the Business Acceptance Unit.
  • Conduct thorough conflict checks and Client Due Diligence processes, ensuring meticulous completion of the Client Matter Inception process.
  • Oversee comprehensive file management processes, including identifying matters for closure, ensuring timely bill payments, and managing work in progress.
  • Provide comprehensive diary management, including planning, travel arrangements, and identifying meeting conflicts.

Requirements
  • A minimum of three years' experience in a comparable environment at an appropriate level.
  • Exceptional verbal and written communication skills, with a keen eye for grammar and punctuation.
  • Flexibility and adaptability to meet client needs.
  • High proficiency in Microsoft Office suite.
  • A track record of delivering outstanding client service.
  • Detail-oriented mindset with experience in a fast-paced office environment.
  • Strong ability to collaborate as part of a team while also thriving independently.

What We Offer
  • Up to £34,000 per annum, depending on experience.
  • 26 days annual leave plus bank holidays - option to buy/sell 5 additional days.
  • Incentive birthday day off.
  • Private health & dental care.
  • Season ticket loans.
  • Perk box discounts - High-street & gym.
  • Generous pension scheme.


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