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Project Coordinator

1 month ago

Milton Keynes, Milton Keynes, United Kingdom Calex UK (Learning & Development) Full time £34,000

Calex UK (Learning & Development) is seeking a skilled Project Coordinator to join their team at the VWG National Learning Centre in Milton Keynes. The successful candidate will be responsible for ensuring the timely and budget-friendly delivery of product launches, new course development, blended learning, and various tactical projects.

The ideal candidate will have a background in Learning & Development, significant project coordination experience, and proficiency in web-based project management software and reporting mechanisms. They will be a collaborative and inspiring individual who can work towards a common vision with a can-do attitude, flexible and adaptable, accountable and reliable, and open and honest.

Key Responsibilities:

  • Effective communication skills through email, project plans, Teams calls, and PowerPoint
  • Attention to detail, ensuring all elements have been checked before being communicated to the wider business
  • Confident communication with all stakeholders at all levels
  • Accurately articulate project status, including successes and risks

Multiple Projects:

  • To multitask and prioritize, determining between urgent and important tasks
  • Follow end-to-end processes while identifying opportunities for efficiency
  • Identify and report risks or issues that can affect key deliverables
  • Take a proactive approach to managing projects to stay on the front foot and identify risks and solve problems

Stakeholder Management:

  • Build and maintain strong and effective relationships with all stakeholders
  • Proactively manage expectations using various reporting methods

Administration:

  • Facilitate project meetings, taking the lead when required
  • Create and distribute meeting minutes and outline key responsibilities, decisions, and actions
  • Create SMART project/action plans
  • Report on budgetary spend
  • Demonstrate good documentation management at all times
  • Ensure attention to detail

Time and Task Management:

  • Demonstrate good organizational skills
  • Manage your time and that of other key stakeholders efficiently
  • Work at pace and adhere to project deadlines

About You:

  • Experience in project coordination
  • Experience in coordinating multiple projects simultaneously
  • An effective communicator, both written and verbal
  • Proven and demonstrable experience of managing stakeholders, both internally and externally
  • Experience of relationship-building skills, ideally in a client/customer environment
  • Good financial acumen
  • Able to build and maintain effective working relationships
  • Proficient experience in using MS Teams
  • Good working knowledge of Smartsheet would be advantageous
  • Experience in creating and editing briefs in Microsoft PowerPoint, including Gantt charts
  • Tenacity and persistence in ensuring project deadlines are adhered to
  • Recognised project management qualification (desirable)

Calex Core Values:

  • Caring & Supportive
  • Open & Honest
  • Welcoming & Inclusive
  • Collaborative & Inspiring
  • Enjoyable & Rewarding
  • Flexible & Adaptable
  • Accountable & Reliable
  • Healthy & Sustainable

Apply with a full and up-to-date copy of your CV and a covering letter detailing the skills you have that make you suitable for this role.

Salary & Benefits:

Up to £34,000 dependent on experience.

25 Days Paid Annual Leave. Calex Employee Benefits Package (inc. High Street Discounts, Online GP, Welfare Scheme).

Pre-employment Checks:

Calex will undertake the relevant/standard employment checks with any successful candidate. This includes contacting all nominated references, as well as checking candidate ID, driving licence (if appropriate) and right to work in the UK. Some roles may also be subject to further pre-employment checks (confirmation will be provided through the recruitment process). The nature of this role may necessitate that we undertake a DBS check.

Employment:

The successful candidate will be employed by Calex UK (Calex are a specialist automotive training provider and provide training staff and expertise including Trainers, Developers, Digital Learning Experts, and Administrators to Volkswagen Group UK).

Place of Work:

VWG National Learning Centre, Wymbush, Milton Keynes.

We currently operate hybrid working with at least 60% of time in the National Learning Centre with the opportunity to work up to 40% remotely. Time spent in the office may change.

There will also be times when it may be necessary to work from alternative locations, e.g. Jackson facilities and retailers, and other sites as necessary to perform the role.

Visa Sponsorship:

Although Calex UK is on the register of Worker and Temporary Worker licensed sponsors, there is not an opportunity of sponsor for this specific role.

Closing date:

Sunday 17 November 2024

Unfortunately, we cannot respond to everyone. If you have not heard back from us with 14 days, your application will not have been successful.