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Administrative Support Specialist

2 months ago

Bathgate, West Lothian, United Kingdom Search Full time

Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to join our team at Search. As an Executive Assistant, you will provide high-level administrative support to our executives, ensuring the smooth operation of our business.

Key Responsibilities:

  • Provide administrative support to executives, including scheduling meetings, preparing correspondence, and managing calendars.
  • Coordinate and manage in-person and virtual meetings, including preparing meeting materials and taking minutes.
  • Develop and maintain knowledge of our business operations, including our governance structure and constitutional matters.
  • Provide expertise in producing high-quality, formal meeting minutes and other administrative documents.
  • Assist with the coordination of webinars and other events.
  • Develop and maintain relationships with internal and external stakeholders, including associations, societies, and membership organizations.

Requirements:

  • Secretariat experience, including working as a Personal Assistant (PA) or Executive Assistant (EA).
  • Proven ability to interact with those working at executive/director level.
  • Experience in delivering high-quality administrative support.
  • Experience in coordinating and managing meetings, events, and webinars.
  • Expertise in producing high-level, formal meeting minutes.
  • Basic understanding of associations, societies, membership organizations, charities, and governance.

What We Offer:

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation, or age.