Executive Assistant to the Founder

5 days ago

London, Greater London, United Kingdom 59 Productions Full time
About the Role

We are seeking an exceptional Executive Assistant to provide high-level administrative support to our Founder & CEO at 59 Productions. This is a unique opportunity to join a growing team and contribute to the success of our globally recognized studio.

Key Responsibilities
  • Act as a facilitator and enabler of communication between the CEO, the wider company, and clients
  • Work closely with the CEO to understand priorities for his time and capacity
  • Coordinate complex diaries, meetings, and travel arrangements
  • Navigate capacity between the CEO's joint responsibilities as CEO and Project Director
  • Screen and triage emails, calls, and coordinate enquiries and requests
  • Liaise with the design team to source and create project documentation and presentations
  • Welcome guests to meetings and arrange catering and refreshments as required
  • Ensure the CEO is equipped to be well-prepared for meetings
  • Minute meetings and note action points for the CEO
  • Maintain oversight of key business development relationships through the CRM
  • Book flights and accommodation for the CEO's business trips
  • Manage the CEO's business expenses and timesheets
  • Collate information and assist in the preparation of reports for 59 Board Meetings
Requirements
  • Demonstrable high-level experience as an Executive Assistant supporting at Founder, Director, and/or C-Suite level
  • Excellent organisational and prioritisation skills with a proven capability to multitask and coordinate a demanding workload
  • Experience supporting a business leader to deliver business-critical information
  • Experience minuting meetings and drawing out action notes
  • Ability to treat confidential information with absolute discretion
  • High levels of flexibility and adaptability
  • Strong interpersonal skills and attention to detail
  • Strong skills across Google-suite tools, Slack, CRMs, and other organisational software
What We Offer

We offer a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive salary and benefits package.

We actively encourage people from a variety of backgrounds to apply for this role. We believe a diverse range of voices, experiences, and skills will help to inform, enrich, and develop our working practices.

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