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Studio Projects Coordinator

2 months ago

London, Greater London, United Kingdom All Full time
Studio Bookings Coordinator Role

The Studio Bookings Coordinator plays a vital role in managing the scheduling and operation of audio mix theatres, VO, and ADR rooms. They work closely with internal teams and clients to coordinate crewing, optimize resource allocation, and ensure smooth project management.

This role involves maintaining accurate booking systems, tracking schedules and revenue, and supporting teams in delivering top-tier TV, Film, and Gaming projects.

Key Responsibilities:
  • Coordinate daily with Heads of Departments (HODs) to provide updates on scheduling and pencil statuses.
  • Manage client requests promptly and courteously, entering all enquiries into the booking system (CETA) and generating schedules.
  • Ensure accurate and up-to-date data in the scheduling system for clear reporting and visibility.
  • Draft and manage crew plans in consultation with HODs, ensuring optimal utilization of resources.
  • Address booking challenges and explore alternatives for potential scheduling conflicts.
  • Ensure freelance staff are properly booked and liaise with engineering and creatives for setup times.
  • Communicate effectively with internal teams and clients to ensure smooth operations and timely delivery of media for ADR sessions.
  • Serve as the point of contact for Front of House, ensuring a first-class service experience for clients and flexibility for after-hours communication.