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Bookkeeper and Office Coordinator
2 months ago
Job Title: Bookkeeper and Office Coordinator
About Us:
Really Creative Media (RCM) is a dynamic and innovative company specializing in visual production for live broadcast, events, and concert touring sectors. We work with international music artists, event agencies, broadcast, and theatre clients, creating live performance visuals, digital media, and providing technology solutions. Our offices are located in London and Luton, producing projects that are experienced worldwide.
Job Summary:
We are seeking a highly skilled and experienced Bookkeeper and Office Coordinator to join our team. The successful candidate will be responsible for providing administrative support and assistance to our Directors and other staff members. This role involves taking responsibility for bookkeeping and accountancy duties, maintaining accurate financial records, and providing financial reporting information as required.
Key Responsibilities:
Manage and maintain accurate and up-to-date financial records, including sales ledger, purchase ledger, and nominal ledger functions.
Process and issue supplier payments via payment software, including remittance advice.
Prepare and submit VAT returns through Xero.
Process monthly payroll through Xero and issue payment remittance to staff.
Take responsibility for credit control function and decide on course of action to be taken with problem debtors.
Provide administrative support and assistance to the Directors and other staff members, including assistance with making appointments, travel, and hotel arrangements.
Assist with the pre-production elements of our event projects, including booking suppliers, issuing purchase orders, and booking accommodation and travel.
Answer and handle incoming telephone calls in a professional and polite manner.
Manage visitors to our premises, greet and welcome visitors, and act as the first point of contact.
Maintain stock levels of office supplies and maintain a clean and presentable working environment within the office and public spaces.
Represent the company and its reputation in an impeccable manner, dealing courteously with customers, visitors, callers, and the public at all times.
Requirements:
Qualified through experience bookkeeper, AAT qualified, or Part Qualified ACA, ACCA, or CIMA accountant.
Strong team working and interpersonal skills, with the ability to be flexible and adaptable within the environment of a small team.
Broad background and track record in the accurate operation and performance of bookkeeping and basic management accounting functions within a small business.
Educated to a good level with academic qualifications in Maths & English.
Fluent English speaker, with good telephone manner and strong spoken language skills.
Demonstrably numerate, articulate, and experienced in all areas of accountancy and business administration.
Strong communication skills, oral and written.
Sound IT skills, willing to embrace new technologies, and proficient user of Xero accounts software.
Methodical and motivated individual, with passion for accuracy and excellence.
Proactive, self-motivated individual capable of working on their own initiative in a constantly changing and pressurized environment.