Administrative Coordinator

2 weeks ago

Nottingham, Nottingham, United Kingdom University of Nottingham Full time

About the Role

We are seeking a highly organized and skilled Administrative Coordinator to provide maternity leave cover and join our busy School Management and Research Office (SMRO) team. In this pivotal role, you will play a crucial part in ensuring the smooth operation of our school, contributing directly to its high-quality research and teaching objectives.

Key Responsibilities

  • Provide complex diary management and support for the Head of School, including drafting responses.
  • Servicing and managing School and departmental committee meetings.
  • Supporting and coordinating school activities, such as the School Calendar, directory of leadership and operational roles, academic promotions, performance reviews, visiting fellows, Athena Swan, Honorary Professors.
  • Analysing data and producing reports for Senior Managers.
  • Drafting school communications on behalf of the Head of School and Operations Manager and updating our internal SharePoint and Teams sites.
  • Overseeing and managing the School's internal support funds for research and teaching.

Requirements

  • Possess excellent organisational, customer service, and communication skills.
  • Successfully prioritise workload to meet varying needs and deadlines.
  • Complete tasks with high accuracy.
  • Be a good team player, as well as being able to work independently and show initiative.
  • Thrive in busy environments, multitask, and adapt quickly to changes.
  • Proactively improve processes.
  • Demonstrate experience with various IT systems and adapt quickly to new ones.
  • Have a flexible and proactive approach to resolving problems and answering queries quickly and effectively, whilst remaining calm under pressure.
  • Have relevant experience of finance systems and working within budgets.
  • Be an enthusiastic team player with excellent customer service skills.
  • Hold A-level qualifications or substantial, relevant administrative experience with minimal supervision.

What We Offer

  • A friendly, inclusive and supportive environment.
  • Hybrid working arrangements with a blended approach of office and home working each week.
  • Flexibility in working hours alongside our operational requirements.
  • Generous holiday entitlement of 27 days (pro-rata) plus standard bank holidays and five University closure days.
  • As a University employee, you will have an excellent choice of benefits and rewards, including access to fitness and health facilities, staff discount and travel schemes, and a highly attractive pension scheme.
  • Opportunities for staff development through the provision of training and continued support.

This post will be offered on a fixed-term, full-time basis (36.25 hours per week), commencing 2nd January 2025 until 30th June 2025.

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