Administrative Coordinator
3 weeks ago
Elizabeth Michael Associates is seeking a highly organized and detail-oriented Administration Assistant to join our team.
Job Summary:
We are looking for an Administration Assistant to provide administrative support to our team. The successful candidate will be responsible for processing and reviewing reports, managing documentation, and ensuring compliance with internal standards.
Key Responsibilities:
- Report Processing: Accurately process and review reports to ensure data consistency and clarity.
- Documentation Management: Gather and verify documentation from off-site engineers, ensuring timely and complete submissions.
- Compliance Oversight: Ensure all documentation is compliant with internal standards and correctly logged within the CRM system.
- Follow-Up on Missing Documentation: Proactively chase and resolve any gaps in documentation, ensuring full compliance.
- Vendor & Supplier Coordination: Liaise with external suppliers to secure necessary documentation, resolve queries, and maintain strong professional relationships.
- Sales Reporting: Prepare and distribute detailed sales reports, ensuring data accuracy and timely delivery.
- System Data Management: Upload and categorize relevant documents within the system, ensuring they are associated with the correct job files for easy reference.
- Documentation Accuracy: Maintain and regularly update accurate and organized records, ensuring information is easily accessible and up-to-date.
- Administrative Support: Provide general administrative assistance, including supporting team members with various ad hoc tasks as required, ensuring smooth operational workflows.
Requirements:
- Excellent IT/Microsoft Office skills
- Strong communication skills (verbal and written)
- Good organization skills
About Us:
Elizabeth Michael Associates is a leading provider of administrative services. We are committed to delivering high-quality support to our clients and are seeking a talented Administration Assistant to join our team.
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