Financial Planning Administrator

2 weeks ago


Great Bookham, Surrey, United Kingdom Blakemore Recruitment Full time

We are recruiting for a Financial Planning practice in Surrey looking for a Part-Time IFA Administrator to join their team.

Key Responsibilities:

  • Liaising with clients to obtain personal information, NI numbers, addresses, and policy details.
  • Confirming change of address and answering phone calls.
  • Booking meetings and allocating follow-up tasks, managing diaries and schedules.
  • Sending pre-meeting information, letters, maps, and welcome packs to clients.
  • Dealing with providers to obtain quotations, illustrations, transfer values, plan encashment, and surrenders.
  • Completing compliance requirements and Anti-Money Laundering checks for all clients.
  • Producing weekly cash reports via Transact and updating CRM with new client information.
  • Submitting new business online and obtaining quotes via The Exchange/Web Assure.
  • Liaising with accountants and solicitors for mutual clients.
  • Managing Letters of Authority from start to collation of information.
  • Dealing with Providers to instruct sales and transferring cash into and out of plans.
  • Pension Transfer establishment and dealing with external pension providers.
  • Arranging annuity details and drawdown set up.
  • Entering fees and adviser charges on CRM and sending invoices to clients and providers.
  • Review pack preparation and creating Adviser Charge letters and emails for clients.
  • Stationery and office supplies ordering, handling post, and maintaining a clean working environment.

About the Role:

This Part-Time IFA Administrator role is an excellent opportunity to join a Financial Planning practice in Surrey and contribute to the success of the team.



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