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Centre Administrator

1 month ago

London, Greater London, United Kingdom Hays Specialist Recruitment Full time

Your new role at a Russell Group University involves providing administrative and secretarial support to the Centre Lead and Deputy Centre Lead, Laboratory or Centre Manager, and other assigned staff members. This includes helping to organise the diary, ensuring priorities are responded to first, and providing feedback on matters that they should be aware of.

Key Responsibilities:

  • To provide administrative and secretarial support to the Centre Lead and Deputy Centre Lead, Laboratory or Centre Manager, and other assigned staff members.
  • To help organise the diary, ensuring priorities are responded to first, and providing feedback on matters that they should be aware of.
  • Responsible for recruitment processes for staff and students in the Centre.
  • Assist in the planning and organisation of all centre activities.
  • Organising travel and accommodation for overseas conferences as necessary.
  • Organising meetings and training programmes as relevant as well as room bookings.
  • Raising Purchase Orders and Purchase Card reconciliation.
  • Responsible for and coordinating various tasks in the Centre, including staff induction, probation, appraisals, staff access cards for the Centre, record of academic visitors, insurance cover for staff overseas trips.
  • Other adhoc general administrative tasks, such as maintaining the office, collecting and distributing posts.

Requirements:

  • Previous experience in a similar role within the higher education sector.
  • Experience as a Personal Assistant, as well as experience in either or both HR or Finance as a minimum.
  • Experience of diary and agenda management, and time-management.
  • Excellent interpersonal and communication skills, a keen attention to detail and organisational skills.
  • Experience managing and prioritising a varied workload, working well under pressure and a flexible attitude to work.
  • Able to travel on-site 5 days a week.