Programme Administrator

7 days ago

London, Greater London, United Kingdom Stage One Full time

Job Summary

Stage One is seeking a highly organized and enthusiastic individual to assist in the day-to-day running of the organization. The successful candidate will be responsible for leading the administrative work of the organization, supporting the organization by creating and maintaining processes for better administrative management, and acting as a first point of contact across all programmes and general enquiries.

Key Responsibilities

  • To lead the administrative work of the organization
  • To support the organization by creating and maintaining processes for better administrative management
  • Act as a first point of contact across all programmes and general enquiries, providing a knowledgeable and efficient service and directing them to the appropriate member of staff when needed
  • To provide diary and administrative support to all Stage One staff
  • Act as a 'super user' website CMS system, ensuring all information on the website is correct and up to date, including maintaining the Members' Noticeboard
  • Managing all applications for each programme (600+ per year)
  • Produce accurate and clear evaluation reports on programme applications, including equal opportunities data
  • Leading on the collation of Equal Opportunities information across all programmes, including keeping up to date with the most inclusive languages, practices and formats for collating this information
  • Manage the ongoing use of a new database management system (Nutshell) to manage all the information relating to participants across the programmes to keep a record of the legacy and information about producers who have been supported by Stage One
  • Support the collation and distribution of quarterly Board papers and minuting council meetings.

Requirements

  • Excellent organisational skills, with good timekeeping and the ability to prioritise and meet deadlines
  • Proven attention to detail
  • A high level of communication skill and the ability to deal professionally and positively with a wide range of people, face to face, email and telephone
  • Experience in managing databases and developing new processes
  • Confident user of all Microsoft Office programmes
  • Self-motivated and ability to use your own initiative

Desirable

  • Knowledge of and passion for the arts, and theatre in particular
  • Enthusiasm about the industry and willingness to support producers at each stage of their career
  • Experience in event management

About Stage One

Stage One is a charity that exists to support theatre producers in order to sustain the quality of commercial theatre in the UK and across the world. For over 48 years Stage One have supported theatre producers through educational programmes and investment schemes. We identify, support, guide, invest in and train emerging theatre entrepreneurs whilst simultaneously encouraging creative, successful and responsible practice.

What We Offer

You will be based at 32 Rose Street (London), alongside SOLT & UKT (Society of London Theatre and UK Theatre) with colleagues who are passionate about the theatre industry with regular access to shows and other industry benefits.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

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