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Operations Coordinator

2 months ago

Sheffield, Sheffield, United Kingdom Reed Full time
{"title": "Operations Coordinator", "description": "Job Summary

We are seeking an experienced Operations Coordinator to join our team at Reed. As the linchpin of our office, you will be responsible for ensuring that every day runs smoothly and efficiently.

Key Responsibilities
  • Oversee the daily administrative operations of the office, ensuring a secure and productive environment.
  • Manage office supplies and inventory, including procurement and restocking as necessary.
  • Coordinate meetings, appointments, and travel arrangements for team members.
  • Facilitate meetings and visits from suppliers, clients, and customers.
  • Handle correspondence, including mail and phone communications.
  • Support various departments by managing the purchasing and ordering processes.
  • Provide a welcoming reception service and manage deliveries.
  • Maintain office equipment and coordinate repairs or replacements when needed.
  • Develop and implement policies and procedures to enhance operational efficiency.
  • Manage the recruitment process, including liaising with recruitment agencies and scheduling interviews.
  • Assist with HR functions such as onboarding and employee relations.
  • Support finance-related tasks, including invoice processing and budget management.
  • Assist with IT functions, including ticket logging and website maintenance.
Requirements
  • Strong work ethic and commitment to high-quality standards.
  • Solid understanding of office management principles and best practices.
  • Ability to work collaboratively and independently.
  • Familiarity with recruitment processes.
  • Proficiency in accounting software (e.g., Xero or Sage).
  • Excellent organizational, multitasking, communication, and interpersonal skills.
  • Proficiency in Microsoft Office Suite and familiarity with project management tools.
  • High level of professionalism, integrity, and discretion.
  • Flexibility and adaptability to changing priorities.
  • Proactive and resilient problem-solving attitude.
  • Experience in an engineering or manufacturing environment is advantageous.
What We Offer
  • Competitive salary based on experience.
  • Pension scheme with employer contributions of 5% and employee contributions of 3%.
  • 25 days holiday plus UK bank holidays.
  • Share option scheme.
  • Comprehensive healthcare package.
", "lang_code": "en-US"}