Administrative Coordinator

4 weeks ago


London, Greater London, United Kingdom Robert Walters Full time
Administrative Assistant Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Robert Walters Operations Limited. This part-time role requires a person to be in the office Monday to Thursday, working four days a week.

Key Responsibilities:
  • Provide administrative support to the team, including answering phones, managing correspondence, and scheduling appointments.
  • Manage and maintain the SharePoint site, ensuring accurate and up-to-date information.
  • Update databases in the CRM system, ensuring accurate and timely information.
  • Prepare and request presentations, documents, and other materials as required.
  • Coordinate and manage meetings, including room and flight booking, preparing agendas, and taking minutes.
  • Manage and order office supplies, ensuring adequate stock levels.
  • Provide support for project management and the Secretariat's initiatives.
  • Liaise with internal and external stakeholders to facilitate communication and collaboration.
  • Take and write minutes, distribute, and update changes.
  • Travel twice a year to support international conferences.
Requirements:
  • Minimum of 1-2 years of administrative experience.
  • Excellent organizational skills.
  • Self-starter team player.
  • A college administrative diploma would be preferred.
  • Experience in managing databases in CRM systems.
  • Proficiency in using SharePoint for document management.
  • Ability to coordinate and manage meetings effectively.
  • Experience in project management support.
  • Strong written communication skills for minute taking.

This is a fantastic opportunity to join a dynamic team and contribute to the success of our organization. If you are a motivated and organized individual with excellent administrative skills, we encourage you to apply.



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