Medical Secretary

3 weeks ago

London, Greater London, United Kingdom NHS Full time
About the Role

We are seeking a highly organized and process-driven individual to manage the medical administrative side of our Mental Health team. As a Medical Secretary, you will be responsible for scheduling, documentation, data input, resource management, and answering the telephone.

Main Responsibilities
  • Liaise with the Mental Health Nursing Team, Psychiatrists, Psychologists, and other stakeholders to ensure seamless communication and coordination.
  • Process and log all referrals in accordance with Trust Access Policy and specialty SOP.
  • Complete clinic cancellation requests and process them according to SOP.
  • Ensure ADHOC clinics are built and sent to the relevant person(s) for confirmation/acceptance.
  • Ensure patients are aware of their appointments, in line with our clinic slips and movement slip SOP.
  • Monitor waiting lists for in-house clinics and create a cancellation list.
About Us

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community healthcare, care for people with learning disabilities, and mental health care.

We are a multidisciplinary team that looks after people of all ages and works in close partnership with other parts of the NHS, local councils, and the voluntary sector.

Key Skills and Qualifications
  • Advanced IT skills and ability to analyze and manipulate data in a range of IT software packages.
  • Excellent written and oral communication skills.
  • Touch typing with a certificate of confirmation.
Person Specification
  • Equivalent experience to a medical secretary or qualification.
  • At least 3 years previous administrative/secretarial experience at a senior level.
  • Additional 1 year's previous experience in a healthcare setting.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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