Operations Assistant
2 days ago
Operations Assistant
We are looking for an experienced Operations Assistant to join our team at Reed. In this role, you will provide administrative support to our project managers, ensuring the smooth delivery of our projects.
About the Role
- Salary: £28,000 - £33,000 per annum
- Location: East Kilbride
- Job Type: Full-time
You will be responsible for answering contract-related phone calls, taking minutes at project handover meetings, and preparing new site boxes with necessary items and equipment. Additionally, you will maintain PPE supplies, support site managers with digital filing, and organize utility searches.
Key Responsibilities
- Answering contract-related phone calls and directing them appropriately within the contracts department
- Taking phone messages and ensuring they are passed on accurately
- Interacting with clients both over the phone and in person
- Attending project handover meetings, taking minutes, and distributing them
- Maintaining PPE supplies and managing distribution to staff and sites
- Supporting site managers with digital filing and continuous improvement training
- Organising utility searches and liaising with utilities providers for new services
- Managing drawing updates on Procore and ensuring proper distribution as directed by management
- Assisting in the preparation of various documents and supporting the site management teams as required
Requirements
- Strong IT skills, proficient in MS Excel, MS Word, and MS PowerPoint
- Excellent verbal and written communication skills
- High personal standards with strong attention to detail
- Ability to multitask, problem solve, and prioritize tasks effectively
Benefits
- Minimum of 30 days annual leave
- Contributory Pension Scheme
- An extra day off on your birthday (after 2 years of service)
- Additional holidays as a reward for length of service (after 5 years)
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