Project Documentation Specialist

4 weeks ago

London, Greater London, United Kingdom Ardmore Group Full time

Ardmore Group is at the forefront of delivering major projects across London, with iconic projects like the Corinthia Hotel, Old War Office restoration, and the Greenwich Peninsula.

Our company builds homes, offices, hotels, schools, medical centers, parks, and playgrounds – every facility our great city needs. And we do it with passion, sensitivity, and style.

The Document Controller role is crucial in ensuring that all project documentation is up-to-date, accessible, and easily available to the Project Team. This involves keeping various trackers and documents updated and compiling the Handover Documentation (H&S Files).

Main Responsibilities:

  • Document Management: Create electronic and paper-based filing systems for each design discipline, including drawings, specifications, and various design-related communication. Ensure that all information is up-to-date and downloaded from the Information Management System.
  • Training and Support: Provide 4 Projects training for new members of the Project team.
  • Tracking and Organization: Create and regularly update various trackers, registers, and other tools to ensure that all stored information is accessible and easy to find.
  • Health and Safety: Assist in the creation of the Health & Safety File and ensure that it is completed at least 6 weeks before the final completion of the project. Follow the guidance and instructions of the Design Manager and CDM Coordinator while compiling all information, documents, and certificates for the Health & Safety Files.
  • Administrative Support: Provide any other administrative assistance required by the Project Team, including deputising the Project Administrator while absent or on holiday.

We're looking for an experienced professional who has worked with Main/Tier 1 Contractors, has strong administration skills, and is proficient in MS Office 2016 and 4 Projects/viewpoint.

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