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HR Assistant

1 month ago

Bognor Regis, West Sussex, United Kingdom LMP Group Full time
Job Overview

The University of Chichester Academy Trust is seeking a highly skilled and motivated individual to join their team as an HR Assistant. This role offers the opportunity to gain valuable experience working in a dynamic environment while pursuing a Level 3 qualification.

Responsibilities
  • Key Accountabilities:
  • First point of contact for all HR and systems queries by telephone and email on a daily basis, ensuring timely responses to inquiries and escalating issues to appropriate team members as needed.
  • Assist with regular monthly checks of academies' Teachers Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) payroll and pension reports, managed by the Trust's Payroll Bureau Service, ensuring corrections are uploaded promptly.
  • Analyse and produce data and reports for both the Trust and academies to complete or inform statutory returns and other management information reporting purposes with accuracy and within timelines required.
  • Provide effective and timely administration of the online Trust benefits schemes and other such initiatives or HR provision, ensuring seamless execution and high-quality customer service.
  • Support the Recruitment Co-ordinator in all areas of the candidate journey from recruitment to onboarding, including recruitment fairs, advertising job vacancies, producing contracts of employment, and maintaining a register of candidates interested in working for the Trust.
  • Utilise the Access recruitment platform to progress applicants through the process to conclusion, ensuring documents are uploaded correctly onto the HRIS in accordance with procedure.
  • Maintain the Apprenticeship digital account, updating new apprentices and staff leavers in a timely manner.
  • Produce Trust ID cards within 2 weeks of an academy's request, maintaining the database to ensure it is kept current, accurate, and secure.
  • Ensure the HR pages of the Trust's website and portal are up-to-date, including uploading and removing documents, with an effective filing system in place to ensure policies and documents are accessible for authorised users.
  • Support the HR team with the ongoing development and updating of the HR manual, Central HR Manual, and Systems and Payroll manuals.
  • Set up and administer meetings such as the HR & Finance Network and Joint Consultative Group, sending meeting invites, agendas, and minutes as required.
  • Contribute to delivering the People Strategy and wider vision and aims of the Trust, promoting the Trust and delivering a professional and high-quality, effective, and efficient HR provision that adds value.
Requirements
  • Essential Qualifications:
  • Maths and English GCSE A-C (4-9) or Functional skills equivalent.