Document Control Lead Specialist
3 days ago
We are seeking a highly experienced Senior Document Management Administrator to join Red The Consultancy in Inverclyde. The successful candidate will have a strong understanding of document control processes within a manufacturing or shipyard environment.
Key Responsibilities- Lead and manage a team of document controllers:
- Provide training and guidance to ensure team members understand and adhere to document control procedures.
- Delegate tasks and monitor performance.
- Address any issues or challenges faced by the team.
- Establish a system for receiving, registering, classifying, and distributing documents.
- Ensure compliance with industry standards and company policies for document control.
- Develop and maintain a document management system (DMS) or utilise existing systems effectively.
- Implement a system for tracking document revisions and ensuring only the latest approved version is used.
- Facilitate the approval process for new and revised documents.
- Maintain an audit trail of all document revisions.
- Define user access levels within the DMS to ensure only authorized personnel can access specific documents.
- Implement procedures to safeguard sensitive information.
- Establish a system for archiving project documents according to company policies and regulatory requirements.
- Ensure efficient retrieval of archived documents when needed.
- Work closely with engineering, design, planning, procurement, and other departments to ensure proper document flow and access.
- Respond promptly to inquiries from internal and external stakeholders regarding documents.
- Track all documents within the project, including their status, location, and revision history.
- Identify and implement improvements to document control processes:
- Continuously analyse the document control system and identify opportunities for improvement.
- Implement new technologies and best practices to enhance efficiency and accuracy.
Estimated Salary: £55,000 - £65,000 per annum.
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