Patent Secretary

4 weeks ago


London, Greater London, United Kingdom Carpmaels & Ransford Full time

Job Description

Patent Secretary
Job Type: Permanent, Full Time
Location: On-site (Hybrid Working)

Carpmaels & Ransford, a leading European intellectual property firm, is seeking an experienced Patent Secretary to join our team. As a key member of our secretarial function, you will play a vital role in supporting our attorneys and clients with their daily responsibilities, ensuring a streamlined workflow.

The Role

Our secretarial team is instrumental to our business, and as a Patent Secretary, you will be responsible for:

  • Drafting and formatting relevant legal documents
  • Managing daily prompt lists and databases
  • Diary management, including reminding Fee Earners of meetings and travel arrangements
  • Providing secretarial, PA, and administrative support to Fee Earners
  • Liaising with clients and the EPO directly

Key Responsibilities

As a Patent Secretary, you will be responsible for:

  • Preparing official forms for UK, European, and international patent and design applications
  • Daily monitoring of prompt schedules and dealing with cases independently
  • Amending letters, emails, and specifications using tracked changes
  • Using the internal database to look up case/client information
  • Preparing papers and bundles for oral proceedings

Requirements

We are looking for a proactive and organized individual with excellent communication skills, both written and verbal. You will have a recognized secretarial qualification or relevant office experience as a Secretary or Team Administrator. You will also need to be flexible, able to work under pressure, and meet tight deadlines.

Benefits

Carpmaels & Ransford offers a competitive benefits package, including 25 days' holiday, employer pension contribution, holiday buy scheme, and private medical insurance, among others.


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