Fleet Coordinator Specialist
1 month ago
We are seeking a skilled Fleet Coordinator to join our team at Facilities by ADF, a thriving London-listed company. As a key member of our fleet management team, you will play a crucial role in ensuring the smooth operation of our vehicle fleet.
About Us:
Facilities by ADF is the UK's largest provider of premium production facilities to the film and TV industry. Our company has a strong alignment with TV & video-on-demand serial productions, which demand high-quality vehicles and support services. This market is rapidly growing and presents huge opportunities.
Our Fleet:
We operate a fleet of over 230 trailers and mobile units, including make-up, costume, and artiste trailers, as well as production offices and technical vehicles. Our experienced team and dedicated account management provide a fully managed, 24/7 service to global clients on-site.
The Role:
As a Fleet Coordinator, you will be based in our depot in Longcross, Surrey, and report directly to the National Fleet Manager. Your primary responsibilities will include:
- Maintaining a safe working environment in compliance with H+S Standards
- Reporting hazards, near misses, and faults to prevent accidents
- Briefing drivers and dispatching them, as well as issuing driver packs
- Monitoring and recording employee issues, including lateness, absenteeism, performance, and conduct
- Ensuring effective driver debriefs
- Conducting driver licence checks and associated system administration
- Processing agency declarations and health surveillance declarations
- Completing personal injury/incident forms and vehicle accident forms in a timely manner
- Issuing driver infringement forms and discussing rectification
- Monitoring and processing PCNs, fines, and speeding violations
- General administration for O' licence and associated compliance
- Assisting the Assistant Fleet Manager and Compliance Administrator
- Working with the Planning Department to maximise vehicle efficiency
- Guaranteeing Vehicle Tacho and Drivercard downloads in good time
- Key logging, mileage, and completing fuel card and hire vehicle administration and checks
- Conducting efficient and thorough handovers to the night team
Your Skills and Qualifications:
- Excellent communication skills, verbal and written
- Experience working in a fast-paced, dynamic environment
- Knowledge of Microsoft Outlook, Excel, and Word
- Able to work independently and as part of a team
- Able to multitask efficiently in a dynamic and fast-paced transport environment
What We Offer:
- 28 days paid holiday (inclusive of Bank Holidays), increasing with each year of service
- Company Pension Scheme
- Life Assurance Cover
- Access to Employee Assistance Programme
- Informal Reward Scheme
- Free Eye Tests
Salary: £35,000 - £40,000 per annum, depending on experience.
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