Event Coordinator

4 weeks ago

London, Greater London, United Kingdom Citigroup Global Markets Limited Full time
Job Overview:

We are seeking an experienced Event Coordinator to join our team at Citigroup Global Markets Limited. As an Event Coordinator, you will be responsible for coordinating and executing events that achieve business goals. This role requires excellent communication and organizational skills, as well as the ability to work independently and collaboratively as part of a team.

Key Responsibilities:

• Coordinate and execute events from planning to execution, including venue logistics, accommodation, F&B, transport, audio visual equipment, printing, design, entertainment, etc.

• Work with external partners and vendors to source the most appropriate venues or services, negotiate best possible rates, communicate requirements, review contracts, and manage events including onsite execution and delivery.

• Collaborate with the project team, including business partners, to support regular meetings, ensure clear communication, and identify methods to improve results.

• Manage the administrative process, including ensuring payment of invoices, and finalizing required audit-ready documentation.

• Support client communication, including the development of registration websites, working with the web team, reviewing content to ensure accuracy, and regular reporting on progress.

Requirements:

• Experienced Events professional with a dedicated Events Specialist/Events Manager role from a financial or professional services organization.

• Possess event project coordination skills, including sourcing and negotiation experience with vendors and venues.

• Experience in executing high-profile events with a range of attendees, budgets, and functionality, simultaneously, with the ability to work independently.

• Collaborative team play orientation and willingness to work with colleagues and external partners in a fast-paced, high-energy environment.

• Knowledge of latest event venues and technologies.

• Ability to work on multiple projects simultaneously, prioritize, and work under pressure.

• Excellent communication skills, verbal and written, with proficiency in spoken and written English. Knowledge of an additional language is an advantage.

• High level of computer skills, including Word, Excel, PowerPoint, Outlook, and knowledge of Cvent is desirable.

• Flexibility in work hours, including non-traditional hours and weekends, and a flexible travel schedule when required.

• Willingness to travel 25-35% of the time, including outside of London.

What We Offer:

• The opportunity to expand your skills and make a difference at one of the world's most global banks.

• A dedicated team of highly experienced event professionals with immense exposure to delivering client experience.

• The responsibility to own your own events from inception to completion, as well as being part of project teams supporting larger/flagship events.

• Opportunities available to take on additional responsibilities and training in line with career development.

Equal Opportunities Employer:

Citigroup Global Markets Limited is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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