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Estate Agency Coordinator

2 months ago

London, Greater London, United Kingdom Thomas Webb Full time
Job Title: Property Sales Administrator

We are seeking a highly organized and detail-oriented Property Sales Administrator to join our team at Thomas Webb in Wimbledon. As a Property Sales Administrator, you will be responsible for providing administrative support to our sales team, ensuring the smooth operation of our property sales process.

Key Responsibilities:
  • Meet and greet clients and contractors, providing exceptional customer service
  • Answer and transfer phone calls, taking messages for colleagues and ensuring timely responses
  • Prepare and distribute property appraisals, brochures, and window cards, showcasing our properties in the best light
  • Upload property information and client documents to our database, maintaining accurate and up-to-date records
  • Conduct Anti-Money Laundering (AML) checks and Land Registry searches, ensuring compliance with regulations
  • Prepare and send offer letters, withdrawals, memorandums of sale, and invoices, streamlining our sales process
  • Coordinate professional photos, floorplans, and EPCs, enhancing our property listings
  • Manage weekly timesheets, annual leave requests, and petty cash, maintaining a smooth administrative workflow
  • Oversee key check-in/out processes, ensuring seamless property transactions
Requirements:
  • Previous experience working as an Administrator in an Estate Agency or property-related environment is highly desirable
  • Confident, outgoing, highly organized, and able to thrive in a fast-paced environment
  • Living within a 45-minute commute of Wimbledon is essential

Due to the high volume of applications, all successful applicants will be contacted within 7 days of their application date.