Administrative Assistant

2 weeks ago


Haywards Heath, West Sussex, United Kingdom Institution of Civil Engineers (ICE) Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Institution of Civil Engineers (ICE) in Haywards Heath. As the successful candidate, you will provide administrative support to our office and estate, ensuring the smooth day-to-day operation of our facilities.

Key Responsibilities:

  • Provide clerical and administrative support to the office, including handling reception duties, managing calls and visitors, and compiling agendas and minutes for meetings.
  • Administer the annual maintenance programme for our 47 properties at Mill Hill Close, liaising with contractors and the CEO as necessary.
  • Handle tenant queries, work with letting agents to arrange commercial lettings, and show new tenants around the estate.
  • Process invoices from contractors and approve expenditure where necessary.

Requirements:

  • Excellent interpersonal skills, with the ability to handle sensitive situations tactfully.
  • Strong organizational skills, excellent diary management, and the ability to multitask in a varied environment.
  • Knowledge of Microsoft Office is essential, secretarial skills are beneficial.
  • Experience in preparing agendas, minutes, and other meeting documents is desirable.

What We Offer:

  • Hybrid working - working 2 days/week in office, C.London/Remote.
  • 25 days holiday + 8 Public holidays + Christmas shutdown.
  • Up to 8% of salary contributed to a personal pension scheme.
  • Annual £100 allowance towards your wellbeing.
  • 24-hour employee support line.
  • Death in service benefit equivalent to one year's salary.
  • Interest free season ticket loan.
  • Cycle to work scheme.
  • Big Gym membership savings with the GymFlex scheme.
  • Your Rewards discount scheme.


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