Administrative Support Specialist

19 hours ago

Wantage, Oxfordshire, United Kingdom Bluestone Planning Partnership LLP Full time
Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Bluestone Planning Partnership LLP. As an Office Administrator, you will play a vital role in supporting our dynamic and creative team with a range of administrative and HR duties.

Key Responsibilities:
  • General Administration: Provide exceptional customer service, greet clients, and respond to telephone and email inquiries.
  • Administrative Support: Assist professional staff with tasks, maintain accurate records, and ensure seamless day-to-day operations.
  • Archive Management: Organize and maintain our archive system, ensuring easy access to important documents.
  • Enquiries and Orders: Handle new business enquiries, place orders for stationery and other business materials, and manage insurance renewals.
  • Meetings and Minutes: Prepare and distribute meeting minutes, ensuring all team members are informed and up-to-date.
  • Staff Support: Update staff diaries, manage holiday and sick leave, and maintain accurate records using our online system, Charlie HR.
  • Planning Application Checks: Conduct daily checks on planning applications, ensuring timely submission and follow-up.
Requirements:
  • Excellent Communication Skills: Possess excellent written and spoken communication skills, with the ability to build strong relationships with clients and colleagues.
  • Technical Skills: Proficient in MS Office and other relevant software packages, with the ability to learn new systems quickly.
  • Organizational Skills: Demonstrate strong organizational skills, with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
Benefits:
  • Flexible Working Hours: Enjoy flexible working hours to suit your needs.
  • Company Benefits: Access to private company healthcare, pension schemes, and a training budget.
  • Pleasant Work Environment: Work in a pleasant office environment in a rural location, with free parking.

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