Senior Contracts Manager

3 weeks ago

Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

Job Summary

This role will work within the Birmingham and Solihull Procurement Collaborative (BSOL PC) team hosted by University Hospitals Birmingham NHS Foundation Trust, responsible for providing dedicated strategic contract management oversight to all Trusts of which BSOL PC are responsible for.

The post holder will be a key member of the Procurement team reporting to the Deputy Head of Procurement on a day-to-day basis, strategically contributing to the delivery of the overall aims and objectives of the Procurement department by undertaking a range of functions, which includes but is not limited to:

  • Manage and monitor an ongoing portfolio of high profile/high value BSOL PC Contracts and SLAs
  • Lead and manage the team of Contract Managers, including the completion of HR procedures, appraisals and workload planning
  • Manage high profile contracts in line with Key Performance Indicators (KPIs) and legal requirements
  • Manage and delegate effectively to deal with all issues relating to the delivery, monitoring & review of all such Contracts
  • Responsible for providing management information data (in line with contract KPIs), systems development and analysis of complex and sensitive information and will be expected to report and liaise with BSOL PC and ICS stakeholders

Main Duties of the Job

The post-holder will be expected to set an example and act as a point of reference for staff, including systems training and advice. The post-holder will be expected to lead their team in order to plan and prioritise workload to meet all daily, monthly and annual objectives.

The post holder will strategically manage allocated contracts in line with the Cabinet Office contract management methodology, to include but not limited to;

  • Monthly / quarterly stakeholder and supplier meetings
  • Supplier performance reporting
  • Annual Customer and End User Satisfaction surveys
  • Production of a contract management plan
  • Maintenance of a Change Control register
  • Annual review of supplier Contingency and Business continuity plans
  • Contract Exit planning

The role includes management and on time delivery of regular reporting, operational, performance and financial management with suppliers and stakeholders and providing updates, risk assessment and professional advice to Trust staff.

About Us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

  • Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can
  • Offering our staff a wide variety of training and development opportunities, to support their personal and career development objectives

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job Responsibilities

Please note that for a detailed job description for this vacancy, please see attached Job Description.

Person Specification

Qualifications

  • Essential
  • Knowledge of professional purchasing principles acquired through degree or Chartered Institute of Purchasing & Supply (CIPS), plus specialist expertise in procurement and contract management obtained via further training and experience or equivalent post graduate diploma level qualification

Experience

  • Essential
  • Experience of contract, stakeholder & supplier management
  • Evidence of relevant experience in a similar role
  • Experience of setting up / monitoring / management and negotiating contracts
  • Experience of activity modelling, forecasting, market analysis and business case appraisal
  • Experience of working with a wide range of Stakeholder groups
  • Sound knowledge of contract management
  • Knowledge of best practice in Procurement & Supply
  • Knowledge of principles of contracting (law and content), procurement and the tendering process

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