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Project Operations Specialist

1 month ago

Reading, Reading, United Kingdom Project People Full time

Job Overview

At Project People, we are seeking a highly skilled PMO Operation Specialist to join our team. This role is responsible for supporting project teams in tasks related to internal control, data analysis, and risk management.

Key Responsibilities:

  • Data Analysis and Risk Management: Support project teams in tasks related to internal control, such as data analysis and summarisation of risk data from various internal control inspection methods and regular monitoring of various risk indicators.
  • Risk Dashboard Monitoring: Use the company's proprietary risk data dashboard to monitor and review internal control risks on a regular basis as well as review risk control processes.
  • Process Improvement: Streamline, clarify and document internal processes in daily operations, and use the documentation produced to define and promote best practices in operations, as well as processes for optimisation.
  • Operational Support: Provide proactive and timely support in operations, such as communicating with various stakeholders, organising meetings and prepare meeting materials, producing meeting minutes.
  • Cross-Functional Collaboration: Liaise with the company's regional office and project management office to monitor key internal control metrics and achieve defined results, and liaise with project teams to push for rule compliance, adoption of new digital tools and key performance indicator attainment.
  • Training and Development: Support in internal training activities by planning regular training sessions, creating necessary training materials and providing training sessions.
  • Report Writing: Support in monthly data report writing by gathering data input, creating report slides, arranging relevant meetings as necessary.

Requirements:

  • Work Experience: Minimum of 3 years of relevant work experience. Candidates with project management and platform operations support experience will be given preference.
  • Communication Skills: Exceptional communication skills in both Chinese and English is required.
  • Collaboration Skills: Strong ability to collaborate effectively within teams.
  • Problem-Solving Skills: Proven capacity to respond swiftly and resolve issues efficiently.
  • Adaptability: Ability to quickly learn and adapt to new digital tools, new guidelines and new environments.
  • Organisational Skills: Excellent time-management and organisational skills.
  • Software Proficiency: Proficient in MS Office suite: Outlook, MS Word with strong experience/skill in Excel & PowerPoint.